- ATS
- Resume format
Is an ATS-Friendly Resume a PDF or a Word File?
Both formats work in most applicant tracking systems. What matters is how the file was made. Here is when to send a PDF, when to send Word, and how to export either one properly.
By Tanul Mittal4 min read
You run your resume through a checker and get a number: 58, 72, 91. What does it mean, and what should you aim for? The honest answer is that an ATS score is a useful estimate, not a grade that employers see. This post explains what goes into it and which fixes move it most.
An applicant tracking system (ATS) is the software employers use to collect and search applications. A resume checker simulates part of what that software, and the recruiter using it, would do with your resume. Most checkers combine some of these:
The score is a weighted mix of these, and each tool weighs them differently. That is why the same resume can score 65 on one site and 80 on another.
Because scoring differs, there is no single cut-off. A practical rule of thumb:
More useful than the number is the list of issues behind it. A 74 with "missing: SQL, Power BI" tells you exactly what to fix, if you have those skills.
A general score, without a job description, can only check structure and writing quality. The keyword part only makes sense against a specific posting: a perfect resume for a data analyst role should score poorly against a sales role.
So paste the job description each time you check. It takes ten seconds and makes the result about the job you actually want.
In rough order of impact:
For each application: paste the job description, check your resume, fix the top three issues that are true for you, and check again. That loop usually takes ten to fifteen minutes and makes a visible difference to both the score and the resume.
Our ATS-friendly resume template gives you a structure that parses cleanly from the start, so your time goes into the content.
There is no universal standard, because each checker scores differently. As a rough guide, aim for the top band of whichever tool you use, often 75 to 80 out of 100 or more, and treat the list of missing keywords and formatting issues as more important than the number.
Not the score from a resume checker. That number is generated by the tool you used. An employer's applicant tracking system may rank or filter candidates in its own way, which you can't see.
Each tool weighs different things: some focus on formatting, some on keyword match with a job description, some on writing quality. Compare your score in one tool over time instead of comparing tools.
You can get close, but chasing 100 often leads to keyword stuffing, which reads badly to the person who decides. A resume that parses cleanly and covers the job's key requirements honestly is the goal.
Both formats work in most applicant tracking systems. What matters is how the file was made. Here is when to send a PDF, when to send Word, and how to export either one properly.
An ATS-friendly resume is one that software can read correctly and a recruiter can find by searching. Here is what that means in practice: layout, headings, file type and keywords.
When an Indian recruiter asks a fresher for a CV, they almost always mean a one-page resume. Here is the format section by section, a sample layout, and how to fix an old-style CV template.