Keep it to one or two pages
Personal details, education, skills and experience. Leave out anything the employer doesn't need to decide on your application.
Biodata format for job applications
Some employers in India still ask for a biodata, especially for government, clerical, factory and entry-level jobs. A job biodata is a one or two page document with your personal details, education and skills. Here's the format, with samples, and when a resume is the better choice.
Fresher, B.Tech
The job ad asks for
- Python
- SQL
- Internship
- Projects
- Teamwork
- Problem solving
Experience, rewritten for the job
- Completed a summer internship at a fintech startup, writing SQL reports for the operations team.
- Built an attendance tracker in Python as a final-year college project, from idea to working app.
What to include in a biodata for a job
A job biodata covers more personal details than a resume. Include what the employer asks for and nothing that isn't relevant to the job.
- Full name
- Contact details
- Date of birth
- Address
- Languages known
- Educational qualifications
- Skills
- Work experience
- Declaration
From a biodata to a resume that software can read
Switch between a typical resume and the PopCVs version. Same experience, very different keyword match.
Pick a role
The job ad asks for
- Python
- SQL
- Internship
- Projects
- Teamwork
- Problem solving
Fresher, B.TechOriginal resume33- Did a summer internship at a fintech startup.
- Made a college project for tracking attendance.
- Was part of the coding club and took part in hackathons.
Real experience, in words the software doesn't look for.
How to write a biodata for a job
List education from highest to lowest
Give the course, board or university, year and percentage for each, starting with your latest qualification.
End with a declaration
Add a short declaration that the details are true, with place, date and your signature. Most job biodatas in India end this way.
Send a resume to private companies
Most private companies and job portals expect a resume, not a biodata. Use the same details in a resume format for those applications.
Biodata format for job samples
Sample resume sections for different stages. Names and numbers are illustrative: write yours from your own experience.
12th pass, office assistant
Class 12 (Commerce), UP Board, 72% | Lucknow | MS Office, Hindi and English typing
- Completed a 6-month computer course (MS Office, Tally) from a local institute.
- Worked part-time for 1 year at a stationery shop handling billing and stock registers.
- Typing speed: 35 words per minute in English and 30 in Hindi.
ITI electrician
ITI Electrician (NCVT), 2025 | Nagpur | Apprenticeship completed
- Completed a 1-year apprenticeship in the maintenance team of an automobile parts plant.
- Handled wiring, motor maintenance and panel checks under the shift supervisor.
- Followed plant safety rules and kept daily maintenance logs.
Diploma fresher, mechanical
Diploma in Mechanical Engineering, 2026, 76% | Coimbatore | AutoCAD
- Final-year project: designed a low-cost pedal-operated washing machine with a 4-member team.
- Completed 2 months of industrial training in a textile machinery workshop.
- Comfortable with AutoCAD 2D drawings and basic lathe operations.
Graduate, clerical and government applications
B.A. 2025, Patna University, 68% | Patna | Computer basics (CCC certified)
- Completed the CCC computer course with MS Word, Excel and internet basics.
- Volunteered as a data entry assistant for a 3-week health camp run by an NGO.
- Languages known: Hindi, English and Bhojpuri.
Career objective example for a job biodata
Your Name
Fresher, B.Tech · India
Summary
Seeking an office assistant role where I can use my computer skills (MS Office, Tally) and fast Hindi and English typing to support the team, and grow with the organisation.
An example to adapt. Write yours from your own experience: PopCVs never adds anything you haven't done.
Biodata format for job guides
Step-by-step guides from the PopCVs blog for this kind of resume.
- Resume format
- Biodata
Biodata vs Resume vs CV: Which One Should You Send?
In India the three words are often used loosely. Here is what each one usually means, which jobs ask for which, and how to avoid sending the wrong document.
Biodata format for job: frequently asked questions
What is the difference between a biodata, a resume and a CV?
A biodata focuses on personal details, education and basic skills and is used for some government and entry-level jobs. A resume is a short, results-focused summary for private-sector jobs. A CV is a longer, detailed record, mostly used in academics and research.
What is the format of a biodata for a job?
Name and contact details, date of birth, address, languages known, career objective, educational qualifications with percentages, skills, work experience if any, and a signed declaration at the end.
Can I use a biodata for private company jobs?
Most private companies and job portals expect a resume. Use a biodata only when the employer asks for one, and send a resume everywhere else.
Should I add a photo to my job biodata?
Add a recent passport-size photo only if the employer or application form asks for one. For job portals and private companies, leave it out.
What declaration should I write at the end of a biodata?
A simple line such as "I hereby declare that the information given above is true to the best of my knowledge", followed by place, date and your signature.
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